How can I manage my classes if I’m using a rostering integration like Clever or ClassLink?

General Management

If you need to create a class, add a student, or move a student to a different class, make these changes in your rostering application (ClassLink or Clever) or in your school’s Student Information System (SIS) that uploads data to it. These actions are essential to ensure accurate rostering. Changes made in XtraMath will revert to match the data in your rostering system during the next sync.

ClassLink

💡 XtraMath syncs with your school or district’s ClassLink Roster Server every night.

ClassLink is the “source of truth” for data such as your email address, student names, and student grade level.  Once they update the information in ClassLink, it will appear in XtraMath by the next day.

Important Notes for  teachers:

• If you edit student data (e.g., change a student's name) from the XtraMath dashboard, these changes will not be permanent—the next sync will restore the original data from ClassLink..‍
• Class names are the exception—you can rename them in XtraMath to improve clarity.

📌 For any changes beyond class names, contact your school’s IT or ClassLink administrator. Once they fix it within ClassLink, the change should appear in XtraMath by the next day.

Clever

XtraMath offers Clever access two ways: as an app in the Clever Library, or via Clever Secure Sync. Teachers who are Clever Library users are allowed to make some edits to their classes, students, and sections. Clever Secure Sync users will only see the information as it exists in Clever, and will not be able to edit any information in XtraMath.

Clever Library

XtraMath syncs with your Clever account whenever you sign into XtraMath using Clever. We recommend signing into your account via Clever every time, to ensure your rosters stay up to date.

• What Clever Library Teachers Can Edit in XtraMath:
  • Rename students – Go to the class report, click on the student’s name, open Student Settings, change the name, and submit. The original name (as provided by Clever) is still shown as extra information on the online student report.
  • Rename classes – Go to the class report, click Class Settings, change the name, and submit. The original name (as provided by Clever) is still shown as extra information on the online class report.
  • Hide Clever sections – If a section is not using XtraMath or are redundant, you can hide it from your view:
    • On the class report, click Hide class. You will not see reports for any classes that are hidden.
    • To unhide, go to your Account page and click the ✖ next to the section name to make it viewable again.
• What Teachers Can Not Edit in XtraMath:
  • Students in the roster
  • Grade level

Clever Secure Sync

Clever Secure Sync users will not be able to make any edits to the students or classes in their account. All of the information will come directly from Clever, and we refresh the sync every 24 hours. The Clever administrator at your School or District controls all information, such as students in the roster, grade level, class names, etc.

📌 If you need to make any changes to your roster, please contact your Clever administrator to update them in Clever. Once your school's Clever administrator makes these changes, they will appear in XtraMath when it syncs its data once every 24 hours with Clever.

Setting up Clever Secure Sync for XtraMath is quick and easy. Follow these steps:

1. Check Your XtraMath License

• Sign into your XtraMath account and confirm your Premium license is active for the current school year.

2. Add XtraMath in Clever

• Sign into your Clever dashboard and search for “XtraMath” to add the application.
• You’ll be asked to confirm your Premium license purchase and select a desired start date.

Need help? Follow Clever’s instructions for adding an application and sharing data.

3. Track Your Approval

• After submitting your request, you can track its status in your Clever dashboard.
• We will approve requests within 2 business days for verified Premium license holders. If more details are needed, we’ll reach out to the contact listed in Clever.

Will Secure Sync Create New Student Accounts?

• If teachers were already using XtraMath via the Clever Library, their rosters will remain the same—no new student accounts will be created.
• If teachers are new to Clever, Secure Sync will create new classes and new student accounts to those new student records will not carry over data from the teacher’s previous rosters.

📌 Need help? Contact xmsupport@xtramath.org for support.